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Privacy Notice

We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice applies to you if you have registered to become or are a member of one of our clubs.

Under laws effective from May 25th 2018, we are required to provide you with certain details concerning how your personal data will be used and protected.

This notice explains how we comply with the law on data protection, what your rights are and for the purpose of data protection we will be the controller of any of your personal information.

References to we, our, or us in this privacy notice are to the Moore and Smalley Palace Shield Competition.

We have not appointed a Data Protection Officer as we are not required to do so at this present time, our executive committee (to be determined) has overall responsibility for data protection compliance in our organisation.

Name of Data Controller

Moore and Smalley Palace Shield (PS)


Contact details


This email address is being protected from spambots. You need JavaScript enabled to view it. 



Categories of personal data

Full name

Residential Address

Date of Birth

Contact Numbers including emergency contacts

Email address



DBS applications, verification and expiry information

Disability Information

Sporting experience information

Medical Specific Requirements

Safeguarding Qualifications and Certificates

First Aid Certificate

Coach Education Qualifications

Video/photography agreement

Participation agreement

Age 16 ?


Club Name

Bank Account details (if required)

When do we collect your information

When you apply to register to play in the competition


Purposes of processing

The competition will process your personal data for the purposes of:

  • Administrative and Identification purposes
  • To enable communication and matching by Club, Leagues, County Board and the English Cricket Board ECB
  • Administering user profiles, fixtures and scoring
  • Quality and improvement monitoring
  • Competition entry
  • Reporting purposes
  • DBS applications and verification
  • Process and deal with any complaints made by you
  • Provide you with information, products or services that you request from us.
  • Management of any incidents, specific requirements
  • Direct Marketing if you have consented to this
  • Security of IT systems
  • To conduct data analysis, to better understand event attendance and trends within the sport

Who we will/may disclose your personal information to

  • Any party approved by you
  • To any governing bodies or regional bodies for cricket: to allow them to properly administer the sport on a local, regional and national level.
  • The government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.
  • Police, law enforcement, child protection, social services and security services: to assist with the investigation and prevention of crime and the protection of national security.

Legal basis for processing your personal data

The legal basis for the collection and processing of your personal data is:

  • Administration and Identification: that it is necessary to fulfil the contract you are going to enter into or have entered into with us.
  • Direct marketing which may include profiling for the purposes of direct marketing that you have given your consent to. 
  • In all other cases: that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm your rights or freedoms 
  • Legitimate interest to ensure our IT systems are secure
  • Legitimate interest to ensure membership is targeted and relevant.

Your right to withdraw consent

You have the right to withdraw your consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to you withdrawing it.

Location of your personal data

The personal Information we collect is not transferred to and stored in countries outside of the UK and the European Union.

How long we will keep your personal data for

The duration for which we retain your personal information will differ depending upon the type of information and the reason why we collected it from you. In some cases personal information may be retained on a long term basis: for example if required for legal purposes, it will be retained in accordance with usual commercial practice and regulatory requirements.

Generally, where there is no legal requirement we retain or physical and electronic records for a period of 2 years after your last contact with us.

Your personal information in the ECB Play-Cricket system will be retained for 2 years following your last interaction with us.

Accuracy of information

It is essential to ensure the personal information we hold about you is accurate and up to date. You should let us know if anything changes by contacting us, for example if you change your phone number or email address. 

Where it is possible you should update your personal information electronically within the systems used. 

Your rights in relation to personal information

  • the right to be informed about how your personal information is being used;
  • the right to access the personal information we hold about you;
  • the right to request the correction of inaccurate personal information we hold about you;
  • the right to request the erasure of your personal information in certain limited circumstances;
  • the right to restrict processing of your personal information where certain requirements are met;
  • the right to object to the processing if your personal information; 


If you have any concerns or complaints about how the competition is handling your data please do not hesitate to get in touch by emailing us. 

You can also contact the Information Commissioners office.


Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information can be found on the Information Commissioner’s website at

We may update this privacy notice from time to time. When we do so, we will update the version date at the bottom of this page. For any significant changes to this notice we will try and give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information.    

Version Date: August 2022



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